Using your calendar to its fullest

Outlook provides all users with a versatile built-in calendar. Here you can manage meetings and appointments and share your schedule. Here we’ll go over some basic tips to help you navigate Outlooks calendar!

Scheduling Your Day - Creating Meetings and Appointments in Outlook

Appointments are personal time slots scheduled inside outlook while Meetings are to invite people to. Through the use of both appointments and meetings you can easily schedule and organize your week!

Here we’ll go over an example of setting up a meeting.

  • Select New Meeting.
  • Add members in To… and add a
  • Pick Start/End
    • Scheduling Assistant allows you to see all members schedule.
  • Select Teams Meeting for an online meeting through Microsoft Teams.

You have now successfully set up a Meeting!

Note: AutoPick selects the next available time for all attendees and location.

Sharing your Calendar

Sharing your calendar allows others to the view the details on your calendar allowing for easy coordination! With your Calendar open simply follow these steps.

  • Select Share Calendar.
  • Choose the Calendar you would like to
  • Pick who you would like to share your calendar with.
  • Select Add and then
  • Change user permission level as needed and select Okay.

Note: To Open a shared calendar, it will come in as an email and select accept!

Categorizing your Calendar – Categories and Reminders

Just like with emails, you can set categories and reminders for your calendars to help with your day-to-day planning!

To set a reminder:

  • Select a new appointment/meeting or open an existing appointment by double-clicking the event.
  • Select the dropdown reminders menu and choose a time.

To create a category:

  • Select the multi-colored Categorize
  • Choose one of the preset colors.
    • You can rename categories under All Categories.
  • A color bar should now go appear across the event.

Note: Categories can by synced with your email categories!

With that, you can now navigate and make use of the Outlook Calendar. Let the organization begin!