OneDrive provides an easy all-in-one location for your company files! Through OneDrive, it is a breeze to organize your files. Here we’ll navigate through the OneDrive application on your computer.

What is OneDrive?

OneDrive is a file hosting service that allows you to share and synchronize your files through Microsoft’s cloud. With OneDrive, you can also access all of your shared files from any computer! You can also access all of your files in OneDrive on a web browser from any computer. (We will cover this part in a later post.)

Access OneDrive on your Computer

Accessing OneDrive can be done through two simple ways.

  1. Access OneDrive by clicking on the icon at the bottom right of your system inside your system tray.

  2. Access OneDrive by opening up your File Explorer. OneDrive will be listed on the left.

To login to Onedrive, use your Email address and your Email Password!

OneDrive File Status

OneDrive uses easy-to-read status icons to signify the exact status of your shared files. Here we will cover what the status icons signify.

Blue cloud Icon 

The blue cloud Icon means that your file or folder is only available online. This means that it will need to be downloaded onto your system before it is opened. If your system is currently not connected to the internet, you will not be able to access these files!

Green tick icon 

When you open an online-only file, it downloads to your device and becomes a locally available file. You can open these files at any time, even without internet access.

Solid Green circle with white check mark 

This icon indicates files that are marked as “Always keep on this device.” These will always be available on your device and kept downloaded on your device.

Free Up Space

At times you may want to clear up space on your system, luckily OneDrive offers a simple solution for you.

  • Simply right-click any OneDrive file currently saved onto your system and select Free Up Space. This will remove the file from your local system. You can still re-download the file at any time.

Backups OneDrive

OneDrive offers a simple solution to backup all of your OneDrive files onto your OneDrive Cloud Storage. To Backup your OneDrive files, simply:

  • Right-click your OneDrive icon in your system tray.
  • Select Settings
  • Select the Backup tab and then Manage Backups

  • Select what folders you would like to backup to OneDrive and select Start Backup!

Following this guide, you can now get the most out of OneDrive and simplify your workday! Next, we’ll cover using OneDrive within an internet browser!